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State says Adena’s books not auditable

February 26, 2014
By MARK LAW - Staff writer ( , The Herald-Star

ADENA - The state auditor's office has placed the village on its unauditable list because of inadequate financial records, said state Auditor Dave Yost on Tuesday.

During the course of the regular financial audit of Adena for the period Jan. 1, 2011, through Dec. 31, 2012, the state auditor's office determined the condition of the village's financial records was not adequate to complete the audit. In a letter to the village, the state auditor's office provided a list of records required to complete the audit.

Within 90 days of the date of the letter, Adena must revise its financial records and provide the necessary data, Yost said. Failure to bring records to an auditable condition may result in legal action, including the possibility of the attorney general issuing a subpoena to the village's clerk-treasurer and mayor to explain the condition of records, according to the state auditor's office. The attorney general also may file suit to compel the clerk-treasurer and mayor to prepare and/or produce the required information, Yost said.

"Poor records lead to poor service for taxpayers," Yost said. "Auditable records must be provided to complete the audit and ensure accountability to the citizens of Adena."

The state auditor's local government section is available to village officials to assist in bringing records to an auditable condition, Yost said. The local government section provides a variety of services to local governments, including reconstructing financial records and aid in the reconciliation of books, Yost said.

An entity is removed from the unauditable list once the audit is completed and released to the public.

Village Mayor Justin Dudzik said he wasn't aware of the situation involving the village's books since he only took office two months ago. Dudzik was elected in the November general election to fill the unexpired term of mayor. He referred calls to village Clerk-Treasurer Roberta Gaffney, who was unavailable for comment.

Gaffney was elected to the post in November 2011.

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